Your privacy is important to us and we'd like you to know how we collect and use information and what we do to safeguard any information you give us.
Why we collect information about you
We process your data in line with the NUJ's legal obligations, and legitimate interests, in carrying out its function as a trade union to help us:
- provide the best, most efficient services to you
- comply with contractual and statutory obligations
- exercising the NUJ's legal rights
- for crime, fraud detection and prevention and related purposes
- identify you (by asking security questions such as your name, contact details, date of birth) before disclosing confidential information
- monitor equal opportunities.
- train and manage our people to develop services to you
- to contact you electronically about services which may interest you
- for promotional and marketing purposes and to tailor services to you
- for insight purposes to better understand your interests and needs, for example your preferences, tailoring website content to users, improving website performance, monitoring, and tailoring event booking
- to enable and manage service interactions
- for the purpose of improving website performance, we will collect data for example event bookings, your preferences declared on the NUJ website, survey responses
- your online browsing activities
- your location
- your password
- Your bank and payment card details when paying subscriptions, training course fees or other services
- your communication with the NUJ
- Other information publicly available you have shared on a public platform, such as public Facebook, Twitter
Where we get the information from
When you use our service we will ask you to tell us, for example, your contact details and date of birth as well as other personal information. There are also public sources of information that we may use, such as Directory Enquires.
What sort of information we collect
When we are dealing with your matters, you may reveal some information that could be considered to be 'special category data' as defined by the General Data Protection Regulations (GDPR): which includes for example, your membership of the NUJ, your religion, sexual orientation, biometrics, ethnic background or state of health. You can be confident that we will only use this type of information for the specific purpose you provided it.
Please note data transfers to the Republic of Ireland will be in accordance with data protection regulations; for further information about data transfer, please see the Data Protection Commission.
Who we share the information with
We do not sell your details to third parties for marketing purposes; in instances where we provide marketing information from the Union that we think will be of interest to you, we will seek your express consent, which you have the right to withdraw at any time.
We will of course need to pass your details to other people – for example our employees, our experts, branches, chapels, internal councils, committees, executive, delegations, trusted partners acting on our behalf, as well as sister unions for instance – who need this information to work to assist you. We may also disclose information to authorities such as the Police and the Inland Revenue, but only where required or permitted by law or necessary in your case to do so.
Respecting your preferences
We will respect your preferences by not sending you any material through particular channels if you have registered your details with the Mailing, Telephone, Fax, Email, SMS text or other preference.
We may also seek to engage with you via other forms of social media such as Facebook, Twitter and Instagram. We will only do so where you consent to us messaging you in this way or where permitted by law.
How long do we hold your data before destroying it?
We aim to regularly review personal data held and delete securely anything that is no longer required, in circumstances where there is a regulatory or legal requirement to retain information we will do so only as long as necessary. If you believe that we hold any incomplete or inaccurate data about you, you have the right to ask us to correct and/or if incomplete to complete the information and we will strive to update/correct it as quickly as possible, unless there is a valid reason for not doing so, at which point you will be notified. You have the right to request erasure of personal data or restriction of processing concerning the data subject and to object to processing as well as the right to data portability.
Individuals have the following rights subject to some legal exceptions:
- To information about the data kept and to have a copy of the data;
- Right to rectification of any inaccurate personal data;
- Right to erasure of personal data;
- Right to restriction on the use of their personal data;
- Right to portability – right to receive data processed by automated means and have it transferred to another data controller; Right to object to the processing of their personal data.
You have the right to access any personal information that we hold or process about you and to request information about:
- what personal data we hold
- the purposes of the processing
- the categories of personal data concerned
- the recipients to whom the personal data has/will be disclosed
- how long we intend to store your personal data for
You can make a request for the personal data held about you by contacting the [email protected] or by writing to Data Controller, Headland House, 72 Acton Street, London, WC1X 9NB. Personal data will be provided free of administration charges and within one month of a receipt of the request unless the complexity or number of requests makes it necessary to extend this timeframe. We will inform you of any extension within month of receiving the initial request.
Reporting a concern
In the first instance you should write to [email protected]
You have the right to make a complaint to the Information Commissioner's Office (UK) or Oifig an Choimisinéara Faisnéise/Information Commissioner's Office (Republic of Ireland).
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Note: This Policy only applies to the information that we hold about private individuals, not about companies and other organisations.